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43-6011.00Market Standard — pending BLS/OEWS enrichment

Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Primary Directive

Assist executives by managing schedules and administrative tasks.

Execution Steps
  1. 1

    Manage executives' schedules

    Organize and maintain the calendars of executives to ensure efficient time management.

  2. 2

    Make travel arrangements

    Coordinate travel plans including flights, accommodations, and itineraries for executives.

  3. 3

    Prepare documents

    Create invoices, reports, and other documents using various software tools.

  4. 4

    Answer and direct calls

    Handle phone calls by directing them to the appropriate parties or taking messages.

  5. 5

    Greet and assist visitors

    Welcome visitors and determine their access needs to specific executives.

Toolbox Requirements
Adobe AcrobatAdobe IllustratorAdobe InDesignAdobe PhotoshopApple macOSCisco WebexFacebookGoogle DocsGoogle Workspace softwareIntuit QuickBooksMicrosoft AccessMicrosoft ExcelMicrosoft Office softwareMicrosoft OutlookMicrosoft PowerPointMicrosoft ProjectMicrosoft SharePointMicrosoft Team Foundation ServerMicrosoft VisioMicrosoft WordOracle PeopleSoftOracle Primavera Enterprise Project Portfolio ManagementSAP ConcurSAP softwareSlackZoom

Free — no credit card required. 200 messages included.

Executive Secretaries and Executive Administrative Assistants — SAL